The method for entering a Payment <P>, is as follows:
For a new payment, Add [INS]
Enter the name of the payee.
Save [F9.]
Enter the following details:
Date. This will default to the current date. To select the actual date of the payment (if it differs), click on date,to change the day, use the [up/down arrow keys] on the keyboard. To change the month, use the [up/down arrow keys + shift key].
Cash Acc. Ensure that this is set to the correct bank account, if there is more than one in operation. To change if required, click on the ? button and select.
Ensure that the Tax and Currency references have appeared at the right of the screen, if not, proceed as follows:
Click on Add Reference.
Click on the down arrow to select Tax or Currency.
Click on the code box and use the [up/down arrow keys + shift key] to select as required (currency will usually always be NZD).
Add Line [INS] and enter the following details:
Type. This will default to Cash (as in Cash Payment), but can be changed if required, by clicking on the arrow within the box, and selecting.
Code. This is the General Ledger account that the payment will be debited to. Enter in, or if unknown, search by clicking and using the [up/down arrow keys + shift key].
Amount. Enter the payment amount. This may be the total amount, or net amount depending upon the selection made in the subsequent Tax Code box.
Tax Code. By clicking on the arrow within the box, the options available for selection are Not Applicable, None, Exclusive or Inclusive. Select appropriately.
Amount %. Use if a discount is to be recorded.
Date. Change if a date is to be recorded which differs from the header date.
Note. Complete if required.
The GST amount should then be calculated accordingly and the transaction is ready to be processed [F9], or withdrawn [Esc] if incorrect.
7. Process [F9] and select from the following options:
Process, by completing immediately. The payment will be completed and confirmed and cannot be edited. An automatic journal will also be completed.
Debit Expense
Debit GST
Credit Bank
Hold, and do not complete immediately. No journal will be completed and the payment is able to be edited.
Delete.
A number of lines may be inserted within the one transaction, before processing. It is recommended that they be the same type of transaction eg. all GST exclusive, or all exempt.
