Entering a Customer Receipt

The procedure for entering a Customer Receipt is as follows:

1. Select a customer, by either entering in the name, clicking on the ? button and selecting, or click on 'customer' and use the [up/down arrow keys] to select.
2. Add [INS] to enter a new receipt.
3. Enter the following details:
   • Reference. Enter in the receipt number or bank statement page number for example,
   • Date. This will default to the current date. To select the actual date of the receipt (if it differs), click on date.

     To change the day, use the [up/down arrow keys]. To change the month, use the [up/down arrow keys + shift key].

   • Cash Acc. Ensure this is set to the correct bank account. To change if required, click on the ? button and select.
   • Amount. Total amount of receipt.
   • Comment. Enter if required.

To allocate a Customer Receipt to outstanding invoices within this screen, ensure the "Process Allocations" icon is selected. Refer to the instructions set out under the section "Allocating a Customer Receipt", within this chapter.

4. Process [F9]. The options are as follows:

• Process and Complete Immediately. The transaction will be processed as confirmed and completed and will be unable to be edited. The automatic journal entry will also be processed.
• Process, but do not Complete Immediately. The transaction will be processed as confirmed, and will be unable to be edited unless a version of the transaction is used. The automatic journal entry will not be processed.
• Hold. The transaction will remain in a 'Planned' state and will be able to be edited.
• Delete.

  The "Auto Allocate" icon should be selected if the receipt allocation is required to be processed. It will automatically be deselected if the "Hold" processing option is chosen.