The procedure for entering a new Deal Invoice transaction is as follows:
Select Customer. Either, click on the ? button, click to select on the appropriate customer and Select [F3], or click in the "Select Customer" box and use the [up/down arrow keys].
Add [INS].
Location. Ensure the correct location is being used.
Customer Reference: Enter if required.
Deal Invoice Date, Despatch Date, In Store Date: Click on the boxes to change if required. To change the day use the [up/down arrow keys]. To change the month, use the [up/down arrow keys + shift key].
Ensure that the Reference for Tax has been set up correctly. (If the Reference table is blank, click on "Add Reference", select "tax", then use the [up/down arrow keys + shift key] to select the correct tax code.
Tax Invoice No: This will generate automatically upon the transaction being processed as confirmed and complete.
Enter details of transaction. By right clicking on the column titles, the list of available options appear. Click on the column titles required. If they are to be used during the transaction, they will be highlighted with a tick. Below are details for entering the minimum required information. The Purchase and the Sale invoice may be entered in any order.
Add Line [INS]
Type: Select using the down arrow. Choose from either
Comment. There is no monetary value.
General Ledger. A non-stock item.
Item. A stock item.
Code: Select the General Ledger account code, or the Item stock number, by using the [up/down arrow keys + shift key]. (Once an item code has been entered, the stock on hand totals are displayed at the bottom of the screen)
Invoice: Enter the quantity invoiced.
Unit of Measure. Check that the correct UOM has been selected.
Price. Enter the price that the goods are being sold at (The cost price will not appear on the invoice).
Discount: Enter if required, although the percentage will default to the level already set up under the Customer Maintenance <CM> function.
To enter the second part of the Deal Invoice, in this case being the Purchase, click on the right hand side Add [INS] button.
Enter the required details for the Purchase, as shown above.
The total at the bottom of the invoice will now be showing the net amount payable.
If the details are correct, Process [F9] and select from the following options:
Process and Complete Immediately. The invoice will be unable to be edited, and the following journal will be created.
Debit Accounts Receivable 77.63
Credit Sales 119.00
Credit GST 8.63
Debit Advertising 50.00
Debit Closing Stock 37.78
Credit Stock on Hand 37.78
Process and do not Complete Immediately.The invoice will be able to be edited by the creation of a new version. No journal will be processed.
Hold. The invoice will remain in a 'Planned' state and will be able to be edited.
