Create a New Stocktake Header

The initial action of a Stocktake procedure is to prepare a 'Stocktake Header'. This creates a current quantity snapshot of all included items.

Note that a Stocktake Header that is processed to Confirmed cannot be modified.

The Procedure for creating a new Stocktake Header is as follows:

1. Create a new Stocktake Header (see Create a Header).
   

   Transaction headers are created by:-

   Hitting the Add [Ins] button which is located toward the bottom left of the screen

   or

   Pressing the Insert key on the keyboard.

   Note that some headers must be saved before transaction lines can be added.

2. Enter a reference number of the physical stocktake, and if required, a full description.
3. Select Stock Locations.

   

4. Filter the items to be included in the Stocktake.
   1. Click the 'Filter' tab - where the stocktake parameters are defined.

      If no filtering is required, ie stocktake all items in all locations, skip the following filtering options.

   2. Filter Stock items for inclusion by completing any of the following fields:
   • From Item / To Item - where to start and stop in the Item List.
   • From Location / To Location - which Stock Locations are to be include.
   • From Stocktake Group / To Stocktake Group - which groups to include.
   1. Click the 'Process' button located near the top right of the filter tab - this will populate the Stocktake Header with the selected items.

      The Qty Sys column shows the current on hand qty.

      The Adj column shows the qty adjustment that will be applied when the stock take transaction is completed.

      The count column will show the sum total of all counts that have been entered against the stock take.

      Note that filter Process can only be run once per StocktakeHeader.

      If an incorrect filter has been applied, a new Stocktake Header should be created; the unused one can be cancelled.

      

   2. Process [F9] to Confirmed.

      Important Notes

      1. Stocktake Counts may only be added against Confirmed Stocktake Transactions.

      2. Confirmed Stocktake Transaction can not be edited.

      3. At this point - although items are included on the header, there will not be any adjustment to stock quantity or value until the physical count has been entered and processed.