Details

Certain fields under the 'Details' screen are available to be edited, while others are for viewing purposes only. The fields that are able to be edited by clicking on the Edit [F2] button, are as follows:

Primary Account.

(Also known as Parent Account). For example, if the customer has more than one branch, and there is a head office responsible for paying accounts, the relevant data may be entered here.

General Ledger Profile.

These would have previously been created in General Ledger Profile Maintenance <GLPM>. Generally there would be a default General Ledger Profile which would cater for most customers. However, this can be modified as required, by clicking on the ? button and selecting [F3] the appropriate code from the table.

Default Rules.

These govern the fields required to be completed during processing of transactions for a customer.

• Transaction Reference Rule. Click on the down arrow button and select the appropriate rule, either

  Allow Blank References

  Must be Unique – System wide

  Prevent Blank References

• Invoice Doc Reference - This is the ability to choose the document preferred by a customer once transaction processing has been completed.
• Activate/Deactivate button.

  If this is not set to “Active”, processing transactions to a customer will not be allowed.

• Balance Periods

  This relates to the period used for calculating aging for a customer. The default period of usually one month is set up under <CFM>, but is able to be edited through this screen using [F2].

• Delivery Address and Billing Address.

  The selection of Address codes should have previously been created at the time of loading a new customer (as in the section 'Data Lists'). Use the down arrow key to select the appropriate address.

  

If any changes have been made to the Data Lists Screen, the changes should be saved [F9].