To save data input time and promote accuracy, a Purchase Credit can be raised from a Purchase Invoice. The Purchase Invoice can be completed and confirmed, and still be available as a source transaction.
The procedure is as follows:
Select Supplier. Enter the Supplier name, or click on the ? button for the Supplier List, then click to highlight and Select [F3].
Supplier Reference. This must be completed.
Tax Invoice No. Enter the reference number of the credit.
Click on the "Select" button at the bottom of the screen. This will bring up the list of available Purchase Invoice transactions for the chosen supplier that are available for the Purchase Credit to be raised from.
Click to highlight on the appropriate Purchase Invoice and Select [F3].
This will automatically recall the data from the Purchase Invoice. If there are any differences in quantity between the items invoiced and the items actually being returned, click on the box in the "Credit" column and enter the correct quantity. The price may also be altered, if the change in quantity being ordered has an effect on the price quoted.
Further lines may also be Added [INS] for items not on the original Purchase Invoice. Enter details as required.
Location. Ensure the correct location is being used. Click on the down arrow key to change if necessary.
Purchase Credit Date, Actual Dispatch Date, In Store Date. To change if required, use the [up/down arrow keys to change the day, and the [up/down arrow keys + shift key] to change the month.
6. Process [F9]
If all items on the Purchase Credit have been completed correctly, then select Process and "complete immediately". If the Credit has been raised from an Invoice which has not previously been "Completed" you can elect to "Close Source", being the original Purchase Invoice. This will have the effect of completing the Purchase Invoice, and no further documentation will be able to be raised from it. This will also have the effect of completing the Purchase Credit.
Hold. Further adjustments to the Purchase Credit transaction may be made.
Process, but do not complete immediately. This will allow a further version of the transaction, but the original transaction will stay Confirmed if it has not been Completed.
