Entering a Stock Adjustment

The procedure for entering an Item Adjustment, is as follows:

1. Create a new Item Adjustment Header (see Create a Header) - or edit an existing one (see Edit a Header).
   

   Transaction headers may be edited by:-

   Inside the bordered box, hit [F3] to view available entries for selection.

   Hit [F3] to select the required Header.

   Hit [F2] and Edit as necessary.

   Note that only Planned and Confirmed Transaction Headers may be edited.

   

   Transaction headers are created by:-

   Hitting the Add [Ins] button which is located toward the bottom left of the screen

   or

   Pressing the Insert key on the keyboard.

   Note that some headers must be saved before transaction lines can be added.

2. Type in the Adjustment Header, ie. a reference number and / or description.
3. Save the Header [F9].
4. The transaction date will default to today - to change the day, use the [up/down arrow keys]. To change the month, use the [up/down arrow keys + shift key].
5. Ensure the location of the item to be adjusted is correct. If not, click on the down arrow and click to highlight the correct location.
6. The transaction header will default to a Default Line Type of 'Qty adjustment'.

   This simply sets the line type of each new line created - line Type can be changed on a line-by-line basis, allowing both price and qty adjustments lines on the same Header.

7. Add Lines (see Add a Transaction Line).
   

   Transaction lines may be added to an existing header (that is in Edit Mode) by:

   Hitting the Add Line [Ins] button which is located below the transaction line area of the screen

   Or

   Pressing the Insert key on the keyboard

   Or

   Pressing Alt + A.

8. Enter the details of the adjustment. (These instructions are for the minimum amount of information required.
   • Type - Use the down arrow key to select "Item" if necessary.
   • Code -Enter the name of the stock item, or alternatively use the [up/down arrow keys + shift key] to select.

     The quantity and unit of measure of the item showing on hand will automatically appear once the item code has been entered.

   • Count. Enter in the actual total on hand, which has been verified by a physical stock count.
   • Adjustment. This will automatically appear, once the counted total has been entered. The adjustment is the difference between the original recorded stock on hand total and the actual total which has just been entered. Unit of measure adjustments will also be completed automatically.
   • Enter any line notes as required.

     

     If further information is required to be entered, right click on the table headings, select columns, then click on the appropriate column heading to either add to or delete from your table headings).

8. Process [F9], and select Process, Hold or Delete (see Transaction Processing Options).